BUD Special Fund for Purchasing Machinery and Relocating Facilities: Quotation Guidelines

BUD Fund Special Fund Application and Quotation Guidance

The BUD Special Fund provides grants of up to HK$7 million to support Hong Kong businesses in investing or expanding into Mainland China or economies with which Hong Kong has signed free trade agreements. The scope of BUD funding includes projects related to brand development, upgrading and transformation, and/or expansion into Mainland China and free trade agreement economies. Upgrading and transformation can involve transitioning from an Original Equipment Manufacturer (OEM) to an Original Design Manufacturer (ODM) or Own-Brand Manufacturer (OBM), product strategy, new product development, manufacturing technology upgrades, process and business automation, management systems, business process reengineering, quality improvement, and enhancements in warehouse management, fleet management, and distribution management systems.

Segmented production line expansion is advantageous for BUD Fund applications. For example, when a Hong Kong business establishes a production line in ASEAN countries and applies for the BUD Special Fund, they can receive funding for leasing/fit-out of new units, utilities, purchasing or leasing machinery and equipment, and even acquiring molds, specialized, and computer hardware/software for manufacturing new products.

The government sets a maximum funding limit of HK$1 million for each BUD Special Fund project. When formulating their BUD Special Fund project application strategy in line with their investment plans, Hong Kong businesses should avoid affecting the approval process due to the project’s scale and budget being too large. Evaluating the project’s complexity, required time, and funding for each stage and breaking down the investment plan into different projects can provide more flexibility in project execution.

For the enhancement of existing production lines, after multiple rounds of optimization, BUD Special Fund applications for purchasing machinery, equipment, or molds with the goal of expanding capacity have been accepted. Given the unpredictable economic climate, some businesses view production line downtime as an opportunity to restructure internal production lines and use funding to upgrade equipment, waiting for the right time to rebound.

Crystal Clear Toys Utilizes BUD to Relocate Production Lines to Cambodia

Crystal Clear Toys Manufacturing Limited, a medium-sized toy manufacturer in Hong Kong with over thirty years of history in the toy industry, primarily operated its main production lines in Guangdong. However, due to rising production costs in recent years and fluctuations in the economic environment, the company faced significant pressures. This situation became even more challenging when disruptions, such as the COVID-19 pandemic, led to production line shutdowns.

During this difficult period, the company’s leadership decided on a strategic realignment. They recognized Cambodia as an attractive manufacturing base due to its lower production costs, abundant labor resources, and free trade agreements with multiple countries. Consequently, Crystal Clear Toys Manufacturing decided to relocate a portion of its production lines to Cambodia.

To execute this plan smoothly, the company applied for the BUD Special Fund. With the grant, company executives started purchasing machinery, equipment, and molds required in Cambodia. Simultaneously, they established partnerships with the local government and industrial zones to ensure a smooth relocation and restart of production lines.

The funding not only aided Crystal Clear Toys in successfully transferring its production lines but also provided training and technical support, enabling the company to adapt quickly and enhance efficiency in the new production base. Moreover, due to Cambodia’s favorable geographic location, the company could conveniently provide faster deliveries to its Southeast Asian customers.

As a result, with the assistance of BUD funding, Crystal Clear Toys not only weathered the economic downturn but also achieved greater success in new markets.

Crystal Toy Utilizes BUD to Relocate Production Lines to Cambodia

Crystal Toy Manufacturing Co., Ltd. has over thirty years of history in the Hong Kong toy industry, specializing in the production of high-quality plastic toys. While the company had experienced steady growth over the past decade, increasing production costs in China and uncertainty in the global economic environment began to put pressure on its profit margins.

The company’s management saw the potential of Cambodia as a new manufacturing hub, especially considering the country’s recent economic growth, favorable policies for foreign investment, low labor costs, and production expenses. Consequently, Crystal Toy Manufacturing decided to establish new production lines in Cambodia.

To ensure the success of this strategy, Crystal Toy Manufacturing applied for the BUD Special Fund. Upon approval, the company initiated a series of actions, from acquiring advanced toy manufacturing machinery and molds to establishing a new factory in Cambodia and training local staff to ensure production quality and efficiency.

An important part of BUD funding was technology transfer. With the assistance, Crystal Toy Manufacturing was able to transfer the expertise and technology it had accumulated in Hong Kong to Cambodia, successfully establishing production standards in the new location that matched those of its Hong Kong factory.

Before long, the company’s new factory in Cambodia was operational, significantly reducing production costs and expanding sales to Southeast Asian markets. With the success of this endeavor, Crystal Toy Manufacturing began considering further expansion of its production bases in other Southeast Asian countries.

IT Company Uses BUD to Establish Operations Center in the Philippines

Blue Sea Network Technology Limited, with over twenty years of experience in the Hong Kong IT industry, is renowned for providing customized software solutions and data management services. However, in recent years, the company has faced business pressures due to increased competition and rising costs.

Considering the rise of technical talent, English communication skills, and lower operational costs in the Philippines in recent years, Blue Sea Network Technology decided to establish its software development and customer support center in the Philippines.

To successfully transition its operations to the Philippines, Blue Sea applied for funding from the BUD Special Fund. After receiving the grant, the company initially conducted market research and site selection, subsequently leasing office space in Manila. Funds were also used to purchase new server hardware and software licenses.

The company utilized the funding for recruiting and training local staff to ensure seamless collaboration with their team in Hong Kong. Additionally, investments in video conferencing systems and cloud solutions guaranteed real-time communication and data synchronization between the two teams.

With BUD funding, Blue Sea Network Technology’s branch in the Philippines quickly became operational, not only providing the company with additional software development capabilities but also offering 24-hour customer support services, significantly enhancing customer satisfaction.

The successful business transition also allowed Blue Sea Network Technology to allocate more resources to research and development and expand into other Asian markets, identifying more business opportunities.

Plastic Bag Manufacturer Utilizes BUD to Establish Production Line in Myanmar

Golden Prosperity Plastic Bag Products Limited has been one of the leading plastic bag manufacturers in Hong Kong since the 1970s. The company’s product range spans from food packaging bags to large-scale logistics plastic bags. However, in recent years, the company faced unprecedented pressures due to rising production costs, tightening environmental regulations, and international calls to reduce plastic waste.

Considering the low labor costs, abundant resources, and potential for growth in the Myanmar market, Golden Prosperity decided to establish a new manufacturing factory in Myanmar, focusing on producing biodegradable plastic bags.

With the assistance of the BUD Special Fund, Golden Prosperity acquired land in Yangon, Myanmar, and introduced advanced bioplastic technology. These new technologies not only made their products more environmentally friendly but also opened up new market opportunities.

Funds were also used for training local staff to ensure they had the right production skills and quality control procedures. Additionally, Golden Prosperity established a research and development center focused on researching more sustainable and innovative plastic alternatives.

Following the successful transition to Myanmar, Golden Prosperity not only improved production efficiency and reduced costs but also successfully expanded into the local market. Their biodegradable bags received a warm welcome in Myanmar and neighboring countries, leading to rapid growth for the company in a short period.

BUD Quotation Pitfalls

In accordance with the requirements of the BUD Special Fund application, all procurement activities must adhere to established procedures, including: drafting quotation invitation letters, obtaining written quotations from suppliers in accordance with the purchase order value, and even conducting public tenders. The relevant guidelines are as follows:

BUD Special Fund applications must adhere to procurement procedures:

Purchase order valueProcurement procedure
>HK$2000至HK$50,000

Inviting at least two suppliers to submit written quotations.

>HK$50,000至HK$300,000Inviting at least three suppliers to submit written quotations.
>HK$300,000至HK$1,400,000Inviting at least five suppliers to submit written quotations.
> HK$1,400,000Public tender

When submitting quotations for the BUD Special Fund application, the references provided will impact the approval committee’s consideration of the funding budget for the BUD project. Therefore, it is recommended that businesses, after thoroughly referencing market information, have a dedicated person write the quotation invitation and initiate the project quotation process.

During the execution of the quotation process, companies should properly store quotation forms and correspondence with suppliers. This is crucial for the BUD Special Fund’s project verification. The absence of quotation forms or the failure of companies to adhere to the required procedures, thus violating the “lowest bidder wins” quotation principle, is a common and potentially fatal mistake. Additionally, when inviting quotations, attention should also be paid to the BUD Special Fund’s guidelines regarding “anti-collusion.”

BUD Application Guide (Part 1): Reducing Labor Costs with BUD Consultants

Comprehensive View of Government Grants

Hong Kong Grant Consultants Limited specializes in providing “BUD Special Fund consulting services” to Hong Kong businesses. With a wealth of successful cases, we assist businesses of all industries, including small and medium-sized enterprises, first-time applicants, joint ventures, and companies with diversified equity holdings. We offer end-to-end planning and application services for BUD Fund projects, ensuring successful applications and prompt receipt of high-value BUD Special Fund grants, making it easier than you might think.

Our professional team of grant consultants can provide one-stop government grant consulting services tailored to your business needs. Our goal is to “utilize government grants and seize business opportunities” to serve your company.

Overview of Government Grants: Technology Voucher Consulting Services, EMF Consulting Services, BUD Special Fund Mainland Program, BUD Special Fund Free Trade Agreement Program

To learn more about the BUD Special Fund, contact our BUD Special Fund consultant at (+852 9867 6897) for a free case assessment.

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