BUD special fund application process
Documents required to apply for BUD special funds
BUD application process and timetable
before submission
Verify application documents
Check offer
Write a plan
1 week
2-3 weeks
1-2 weeks
After submission
Reply to questions raised by the Secretariat
Make an appointment to sign a contract
24-28 weeks
3-4 weeks
After project completion
(additional fees may apply)
Number of cores
Assist with final reporting
4 weeks
3-4 weeks
BUD專項基金流程
Understand the development needs of customers and
Its business model
Formulate application strategy and budget
Submit application and assist in application matters
Monitor project progress
Assist in completing the final results report
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Confirm Eligibility and Programs: We will confirm whether the applicant meets BUD eligibility requirements and confirm the type of program and related details required to apply. Application preparation: According to the BUD special fund application guide and relevant requirements, assist applicants in preparing relevant documents and information, including company registration documents, supplier quotations, application forms, etc. Submission of electronic application forms: Assistance applicants can submit applications through the government department’s website, fill in the application form and upload the required documents and information. (A) Review and Approval: The Secretariat will review the application, verify the applicant’s qualifications and the feasibility of the plan, and decide whether to approve the application based on the review results. (B) Sign a contract: If the application is approved, the government department and the applicant need to sign a contract clarifying the fund use regulations and project implementation plan. (C) Project implementation: The applicant needs to implement the project plan in accordance with the contract provisions to ensure that the project achieves the expected results. Settlement and reporting: After the project implementation is completed, the applicant needs to carry out settlement and reporting according to the contract requirements, including financial reports, technical reports, etc., for evaluation and supervision by the secretariat.
Evaluation and quotation
Basic company information
First, you need to provide basic information about your business, such as the nature of your business, history, target market, and current market conditions. According to the requirements of the "BUD Special Fund", check whether your company meets the basic qualifications, such as whether it is registered in Hong Kong, whether it is an unlisted company, and whether it has substantial business operations in Hong Kong, etc.
Project scope determined:
Suggest possible funding project areas and activities based on your needs and resources.
This may include brand building, market research, advertising, technology upgrades, etc.
Budget estimate:
Evaluate the overall expenditure of the project, including manpower, materials, technology, marketing, etc.
Determine the maximum amount of funding you can receive based on the regulations of the "BUD Special Fund".
Provide quotation:
Based on the above assessments and estimates, we will provide you with a detailed quotation outlining the total cost of the project, the estimated funding amount and the portion that the business will need to pay out of pocket.
After completing this stage, you will have a clear picture of how your company can use the "BUD Special Fund" for business development, as well as the resources required and the expected returns.
Collect and check documents
Basic company information
Collect the company's registration documents, such as business registration certificate and company articles of association. Provide recent financial statements such as accounts and annual reports.
Project related documents
Collect a detailed project proposal describing the project's purpose, strategy, activities and expected results. If third-party cooperation or outsourcing is involved, a contract or cooperation agreement must be provided.
Prove the company’s substantive business operations in Hong Kong
Provide employee records, taxes paid, purchase and sale transaction records for products or services, etc. If applicable, provide a lease contract or proof of lease for the office.
Evaluate document completeness and accuracy
Carefully review all documents collected to ensure they are up to date, complete, and contain no omissions or errors.
After completing this stage, your company will have a complete set of application documents that meet the requirements of the "BUD Special Fund" and will be fully prepared for the next step of submission and review.
Write a plan
The main purpose of the plan is how to use funds to develop the brand, upgrade and transform, and/or expand the domestic market. Our BUD consultants will collect all necessary market research, business data and analysis based on the planning requirements to ensure that the content of the plan is sufficiently supported.
BUD計劃書撰寫內容：
介紹：簡短描述企業背景和其目前的市場狀況。
目標和目的：詳細列出希望通過這次資助達成的具體目標。
執行策略：描述如何達到這些目標，包括計劃的各個階段和時間表。
預算詳情：提供項目的預算明細，包括所有預期的收入和支出。
審查和修改：在提交之前，我們的BUD顧問團隊對計劃書進行審查，並進行必要的修改，以確保其內容完整且無誤。我們還會整合支持文件：隨著計劃書，提供所有必要的支持文件，如公司財務報告、市場研究結果等。
Collect and check supplier quotes and submit application forms
Collect supplier quotes:
Contact potential suppliers to obtain quotes required for the project. Make sure the quote contains all necessary details such as unit price, total price, payment terms and delivery period.
Evaluate and select quotes:
Compare quotes from different suppliers, considering price, quality and service. Provide customers with the choice of the most suitable supplier based on the project's budget and needs. suggestions.
Integrate quotation into application form:
Complete the application form with quotation details from the selected supplier. Make sure all information is up to date and matches the quotes from the chosen supplier.
Last check:
Before submitting, check the application form thoroughly to make sure all necessary fields are filled in and correct. Check all accompanying documents to ensure they are up to date and comply with BUD Special Fund requirements.
Submit application form:
Submit the application form and all supporting documentation in accordance with the BUD Special Fund guidelines. Make sure all documents are submitted to avoid delays caused by missing documents.
Respond to and coordinate secretariat inquiries and arrange signings
Pay close attention to the Secretariat’s reply:
Make sure to keep checking your email or other communication tools so you can respond quickly to any inquiries from the Secretariat.
Respond promptly to inquiries:
If the Secretariat has any questions or requires additional information, it should provide the required information in detail and quickly.
Maintain good communication with the Secretariat to ensure they fully understand and are satisfied with your response.
Arrange signing:
Once the secretariat is satisfied with your application and response and approves it, you will receive a funding contract. Arrange an appropriate time and place to sign a contract with the Secretariat to confirm the amount, term, terms and conditions of the grant.
Prepare documents required for signing:
All necessary documents are prepared and confirmed in advance as requested by the Secretariat before signing the contract.
Complete the signing process:
Sign the contract and make sure everyone involved has signed it. Keep a copy of the contract for future reference.
Monitor the entire project process and assist in completing the final report
Project progress tracking:
Regularly review the progress of the project to ensure it is on track. Make timely adjustments to plans or strategies in response to any delays or issues.
Stay in communication with your team:
Conduct regular meetings with the project team to understand the actual progress of the project and any potential issues. Make sure all team members clearly understand their responsibilities and goals.
Financial Monitoring:
Monitor the use of project funds to ensure that budgets are stayed within budget. Regularly review financial reports to ensure proper use of funds.
Integrate all data:
Consolidate all relevant data, documents and results before project completion.
Write the final report:
Prepare and submit a detailed final report in accordance with the requirements of the "BUD Special Fund". The report details the project's process, outcomes, objectives achieved and any lessons learned.
Submit report:
Within the designated period, the final report is submitted to the Secretariat of the "BUD Special Fund" for their review.
Respond to questions from the BUD Secretariat regarding the final report and receive payment
Follow the feedback from the BUD Secretariat:
After submitting the final report, pay close attention to feedback and questions from the BUD Secretariat. Respond quickly to any inquiries or matters requiring further clarification.
Provide additional information:
If the Secretariat requires more detailed information or evidence to support the content of the report, prepare and submit it in a timely manner.
Confirm final approval:
Once the BUD Secretariat has reviewed and is satisfied with the final report, a formal approval notification will be received.
Receive payment:
Once the report is approved, the payment process begins. Make sure to provide all necessary banking or payment details to ensure funds are transferred quickly and correctly.
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